Assisting the HR and Admin Manager on Human Resources and administration for Marketing Services and One TotalEnergies organisation. 

• Conduct HR operations across full spectrum of HR functions and processes across the full employment life cycle 
•  HR service deliveries and query management support (for employees) and administrative support 
• Ensure consistent and accurate upkeeping/ maintenance of employee data and HRIS records including e-leave
• Coordinate, liaise, profile creation, system updates to ensure timely enrolment/or update for employees during on/or offboarding
• Timely HR reporting for internal and external requirements
• Timely handling of government statutory and related claims (HRDF, SOCSO), internal and external invoices
• Manage intra service level agreements and rebilling coordination
• Assist in organization and running of HR initiatives, events, transformation projects, engagement activities
• Assist in reviewing/creating policies, processes and documents for internal and external audits , continuous performance
• Manage employee monthly employee business and travelling expense claim
• Training administration
• Provide administrative support as and when necessary
• Handle expatriate matters such as work permit application, tenancy administration, school and liaise with appointed agencies.
• Other assigned ad hoc tasks

 IT Administration Support

• In charge of company wide information system, including all hardware, Laptops, Desktops, Projector, Printers & Scanners, TV, Video Conference, Company Desk Phone and maintenance of IT Equipment.
• Providing timely support to solve IT issues/request including setting up accounts for new users and termination of accounts.
• Apply Security guidelines defined by Company and ensure security awareness of all users.
• Manage the decommissioning of obsolete equipment, ensuring adequate archiving and proper disposal.
• Communicate with HQ’s IT team on all IS/IT issues like Domain Server issue.
• Maintain an overview of all IT Equipment/Infrastructure/ Devices/ Application inventory including purchasing, configuration, condition and eventual replacement (E,g. : WAN/LAN Switches

• Minimum 3 years of experience in HR operations or a related field.
• Degree in Human Resources, Psychology, Business Administration, or equivalent.
• Attention to detail and ability to handle confidential information with discretion
• Knowledge of HR policies and procedures, employment laws, and regulations.
• A candidate with grit
• Proficient in Microsoft Applications in Excel, Power Point and Word