- Possess first degree in arts or social sciences

- Knowledge of standard office administrative practices/procedures.

 - Demonstrates good organisational, planning, multitasking and prioritisation skills plus a high level of accuracy and attention to detail

- Good communicator with good interpersonal skills and ability to build relationships with staff at all levels

 - Proficient IT skills in Microsoft Teams and Office applications

- Ability to work on own initiative and as a part of a team liaising with internal and external stakeholders globally and remotely.

- Confident, proactive, self-motivated and organised approach.

 - Demonstrates high level of discretion, diplomacy and judgement to dealing with confidential and sensitive information.

- Committed To TotalEnergies golden rules and the use of stop card.

- Proactively managing ED(HR & CS) calendar including scheduling and prioritising all meeting requests and correspondence ensuring  responses and actions are undertaken and completed in a timely manner.

- Developing and maintaining effective working relationships with internal and external stakeholders (staff, customers, service providers, shareholders etc.) on a range of subjects.

- Providing executive support with the preparation, organisation, planning and effective logistics of all meetings, team events or conference managed by ED(HR & CS) office involving internal and external stakeholders.

 - Schedule meetings between the ED HR & CS and their direct reports and the committees and groups of which they are a member

 - Collating and preparing papers, correspondence including reports to ensure compliance with organisational requirements.

- Attend, screen and manage internal/external telephone calls, correspondence and requests.

-Coordinate HRCS weekly and quarterly divisional meetings, prepare and distribute meeting agenda and supporting papers if any, take       minutes and follow up on action items with responsible parties thereafter.

- Organize ED’s business travel arrangements and accommodation in line with company travel and expense and compliance policies,       process expenses and claims on behalf of ED(HR&CS).

- Work collaboratively with other PA’s within the organisation to ensure smooth running of the department.

 - Check that ED’s office set up is appropriate and that the office equipment is properly maintained.

- Taking a continuous improvement approach to support and identify opportunities for the most efficient and effective PA support model,       particularly embracing and using new technology and functionality.

- Provide general admin support to HR & CS Division (particularly the digitization programme) and follow up requests from department staff.

 - Any other job assigned by the ED HR & CS.

The ED(HR&CS)’s office is highly sensitive and characterized by high level of confidential activities. 

The job holder is attached to the ED(HR&CS) but to work administratively for all the departments in human resources and Corporate Services Division.

 Multiple internal and external stakeholders.