•  As a key and well experienced player in the control of the company’s material balances, the appointee helps protect the stocks of the subsidiary and must ensure the real-time updating of inventories in depots far from the head office of the Company which are not connected to the subsidiary’s information system.
• Challenges: lack of forex for maintenance& investments, unpredictable supply and stock, land locked country.

•       Opportunities: Qualified and experienced team, good safety records, good stock management records.

• 1. Safety Management
• o Ensure reporting for depot events to HSEQ, be involved in investigation and implement corrective actions 
  • o Conduct 4 Safe to Load quality spot checks monthly
  • o Conduct 2 HSE inspections per month on projects or maintenance works in the depot to ensure Golden Rules compliance
  • o Participate in depot safety meetings once a month
  • o Participate in depot emergency drills once every month

• 2. Stock Management
  • o Monitoring and control of the daily status of the remote warehouses and updating in SAP of the related stock movements: 
  • · goods receipts, 
  • · updates of density (except for products with a fixed density) and temperature data, 
  • · goods issues, 
  • · receipt of transfers in the relevant divisions;
  • o Monitoring of open petroleum product orders by division (ME2M/ME2N);
  • o Control of fuel temperatures and densities in SAP and reporting of any inconsistencies to the hierarchy;
  • o Centralization and entry of physical inventories of remote depots (MI04 & MI20):
  • o Control of delivery notes awaiting goods issue (VL06G);
  • o Reconciliation of goods issues with customer invoicing for the "purchase-sales" division (ZC48)
  • o Preparation of monthly releases reconciliation
  • o Preparation of monthly NOIC reconciliations for Feruka
  • o Preparation of monthly consolidated material balances for own depots and third-party depots (ZMB2)
  • o Preparation of monthly Global Stock Reconciliation and Operations Gain& Losses file
  • o Monthly analysis and control of cancelled invoices and deliveries (ZMB51)
  • o Periodic control and analysis of stocks in transit (MB5T)
  • o Quarterly Analysis of Slow & Dead Stocks (>24 months) (MC46 & MC50)
  • o Production of monthly reports on petroleum product inventory variances: variances > to tolerance levels
  • o For Excellium products:
  • · Execute transaction ZC012 at least once a week in order to view the error log related to the Excellium fuel additives blending process and make the necessary corrections.
  • · Ensure that the parameters for receiving the product in the receiving division are identical to those of the transferring division (T°, density, quantity). If a difference in quantity is noted on receipt, then it must be recorded separately in Losses & Gains to ensure that inventories in transit are at 0.
  • o Manages the secretariat for the "Material Balance or Logistics Oil Loss" committee and monitoring of the action plan
  • o Reconciliation of losses during transport for charge back to the transporters (MB1C or ZC52/ZC53)
  • o Consolidate daily saleable stock report for the affiliate and circulate by 9am for decision making
  • o Checks the Movement Average Price (MAP) daily for all products in SAP
  • o Prepares file to monitor the valuation and storage location stock in tonnes from MB5B monthly
  • o Monitoring and ensuring clearance of corrections arising from MAP and valuation stock monitoring

• 3. Other Responsibilities
  •  Follow up and close action plans for Group Audit or Affiliate Assistance Mission related to Material Balance
  • Follow up and close action plans for Annual Financial Audit for the affiliate
  •  Follow up and close action plans for Logistics Oil Loss Meeting
  •  Assist with FEC and PR creation for Bulawayo, Mutare and Chiredzi depots

Carries out any other duties as may be delegated by the hierarchy

•  A Degree in Business Studies or Accounting
•  At least 2 years’ experience in busy accounting environment
• Strong Communication and interpersonal skills 
• Strong numeracy and profiency in ERP,  Excel and other applications 

Responsible for all Stock Management functions in the fuel and lubes depots, including 3^rd party facilities especially NOIC reconciliations and consignment stocks

o Ensure reliable monitoring of inventory movements (goods received & issued) and physical stocks in the various depots of the subsidiary.

o Responsible for monitoring production orders

o Responsible for monitoring Priority controls

• Always ensure precise data on the quantities and values of stocks held by the company
• Responsible for HSE roles in the depot as assigned by the Depot Manager or Logistics Manager

o Responsible for accurate and timely reporting of company stocks (lubricants, fuel)

• Responsible for implementation proper controls of stock management and company assets