About TotalEnergies

TotalEnergies is a major energy company, which produces and markets fuels, natural gas and low-carbon electricity. Over 100,000 employees are committed to better energy that is safer, more affordable, cleaner and accessible to as many people as possible. Active in more than 120 countries, TotalEnergies ambition is to achieve carbon neutrality by 2050 or sooner. The US Government is engineering a major transformation of the US economy with ambitious goals to cut GHG emissions in half by 2030 and reach net-zero emissions by 2050.

What We Provide

TotalEnergies offers a robust comprehensive benefits package available to employees on the first day of hire. These benefits include but are not limited to generous PTO, medical, dental & vision care, HSA with company contributions, health FSA, commuter benefits or paid parking, 401(k) plan with employer match, pension plan, life & accident insurances, generous parental leave, education assistance, fitness subsidy and more.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

International Consideration

TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

The Staff Assistant will perform a wide range of administrative and office support activities for the Supply Chain departments and/or managers and supervisors to facilitate the efficient operation of the organization.

Key Responsibilities:

• Complies with all site safety policies and practices, Polymers Americas safety activities and objectives. Demonstrates safety as a TotalEnergies core value.
• Handles office tasks, such as filing, providing phone coverage, maintaining calendars, making travel arrangements, generating Supply Chain reports, booking appointments while preventing conflicts, setting up for meetings (including video conferences) and reordering/maintaining optimal office supplies.
• Coordinates meetings, takes and distributes minutes, as required.
• Creates or modifies Supply Chain presentations as needed.
• Compiles and distributes weekly update reports for Supply Chain management team.
• Modifies department organization chart and coordinates office moves.
• Tracks KPIs and reports on Supply Chain’s performance.
• Submits IT service requests.
• Creates purchase requisitions for vendor invoices.
• Reviews and processes vendor invoices, check requests, and wire transfer payments, ensuring company policies are observed and good vendor relations maintained.
• Serves as back-up to Administrative Assistant counterparts.
• Performs additional duties as assigned.

Education/Experience:

• Business college-level training preferred.
• 3-5 years of relevant Administrative experience.
• Prior experience of MRP systems is a plus.

Skills:

• Superior organizational and project management skills; highly analytical, accurate & detail oriented; ability to support multiple people simultaneously and meet deadlines; excellent time management skills.
• Excellent verbal and written communication skills.
• Strong customer service, teamwork, adaptability, flexibility, and interpersonal skills (energetic & enthusiastic).
• High professional ethics and integrity; demonstrates good business judgment and problem-solving skills; self-motivated/self-starter.
• Proficiency in SAP, MS Outlook, Word, Excel, and PowerPoint.
• Ability to handle highly confidential information.
• Must be fluent in English.

Other Requirements:

• Willingness to travel as needed.