Project Document Controller - Cape Town - Job detail | Careers Portal - TotalEnergies

Land: Zuid-Afrika

Stad: CAPE TOWN

Werkplaats: CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)

Werkgever bedrijf: TotalEnergies Renewables Southern Africa

Domein: Administratie, Beheer en informatie, Industriële projecten, Operaties

Contracttype: Onbepaalde tijd

Ervaring: Minimaal 6 jaar

Context & Environment

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

Very competitive environment with Tier 1 renewables developers’ competitors;
Very large Projects – up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

TERI operates in a strong growth and highly competitive environment.
TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.
These stakes require permanent coordination with business entities, the Branch and Company.

Activiteiten

The main objective of this position is to coordinate document control activities to ensure that the Project meets the planned progress milestones:

Document Control:

Ensure that the eDMS Contract setup for each contractor is set up correctly for the SAL Wind Project and day to day management
Assist External contractors with eDMS training as required
Ensure that the Contractors MDR is up to date
Ensure that the team reviews the Contractors MDR timeously
Ensure that the Master Document Distribution Matrix (MDDM) is up to date
Ensure that the New Prodom Technical Queries (TQ) & Contractor Deviation Request (CDR) modules are closed out timeously
Ensure that quality checks on Contractors Document submittals are done timeously for distribution
Ensure Contractor submittal imports and distribution to team is done timeously
Ensure notification reminders are sent to team for urgent review and approvals
Ensure regular follow ups with Contractors if any documents are delayed
Correspondence Module: Create and send correspondence Letters/Notices issued to and received from Contractors
Ensure that New Prodom tickets and queries are closed out timeously
Monitor the Contractor`s MDR progress against project milestones and assist with reporting
Ensure Documents For Operations (DFO) are up to date, comprehensive and received timeously with the support of the project team
Conduct regular on site Document Control Audits to ensure Contractor compliance
Ensuring that all documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
Provide Document Control assistance to the Project team
Support project team, contractors and service providers and ensure compliance of document control procedures are adhered to

Administration:

Assist with various administrative functions
Ensure that the Project Communication Matrix is up to date
Manage SharePoint/Teams Folder Structure and ensure team adherence to requirements
Assist in providing reporting tools such as Status Report/Input Audit Report and any other form of monitoring reports required by Project Director, Construction Manager and QA/QC Manager
Provide support to the Snr Document Controller in continually improving both Company and Project specific Document Management procedures and processes
Provide support to the SAL Document Controllers as needed
Ensure all teams are trained on the eDMS and timeously schedule refresher/additional training for introduction to new system functions

Profiel kandidaat

A formal qualification in administration is preferable.
Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller.
REIPPPP experience is highly recommended.
Proven experience with Electronic Document Management System (EDMS)
Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
Knowledge of engineering documents and approval processes within projects.
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
Willingness to travel to site
Intermediate computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint
Attention to detail
Able to work independently
A valid Driver’s license

Aanvullende Informatie

TotalEnergies waardeert diversiteit, bevordert individuele groei en biedt carrièremogelijkheden met gelijke kansen.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.