Favorable
•Presence of procedures and work instructions
•Availability of a working team to execute tasks
•Availability of appropriate tools and equipment for execution of tasks
Un favorable
•Product shortages in the supply chain leading to long working hours.
•Delays in approval of orders for distribution resulting in long working hours
•Long working hours in an unpredictable environment.
•Working at heights during trucks stocks verification.
•An environment in which drivers have a biased attitude towards safety and security controls
Ensure testing at all Safety Critical Equipment as per Technical Integrity Guide
• Ensure implementation of MAESTRO LOG expectations in the depot management and operations.
• Observe and implement company HSE programs at the terminal
• Proper coordination with the supply team for daily expected trucks at the terminal.
• Ensure all trucks always have proper documentation.
• Ensure efficient deployment of operatives.
• Ensure that all transferred trucks are followed up and accurately accounted for and posted in SAP
• Ensure that the working portable tools are always in good working conditions.
• Supervise the receipt and offloading process of trucks daily and Verify Net weight into storage tank.
• Properly coordinate with dispatch team, depot manager and sales team for the available sales deliveries.
• Ensure all bulk trucks are accurately invoiced per customer and all relevant documents filed for reference, copies
sent to relevant offices (stocks controllers, supply, and depot) daily.
• Ensure all packed products dispatched are invoiced and reconciled daily.
• Ensure daily terminal stocks reconciliation for both bulk and packed products is done, and reports submitted to
DOM, OM, depot manager, stocks officer, stocks accountant, dispatcher, LPG sales manager and supply)
• Ensure daily terminal cylinder reconciliation is done, verified, and circulated and any differences are explained.
Prepare daily performance report and ensure it is sent every evening to managers/ stakeholders i.e., daily LPG loading report and pending orders
•Ensure balanced LPG issues and receipts daily, stock take done every day.
•Ensure proper storage of all filled and empty LPG cylinders plus LPG Accessories
•Reconcile LPG/ Accessories daily and every month and delivery note every after invoicing.
•Ensure that before any trucks leave the depot, checks on the quantity loaded is carried with the truck driver and security personnel to confirm the quantity loaded.
•Following up with customer orders from customer service centre and planning routes with sales team.
•Ensure preventive and corrective maintenance is carried out on all equipment and schedules followed.
•Perform monthly drills and share reports with DOM & OM.
•Participate in monthly stock take exercises with finance team
•Draft stock reconciliation memos for contractual losses (hospitality sites), bulk trucks, out of tolerance losses, among others
•Train staff on safe depot operations
•Manage overtime for staff by enforcing proper work schedule
•Degree in Engineering, preferably Mechanical or Electrical Engineering
•Good technical skills preferably in Engineering
•Good experience in Depot operations and Management
•Good Inter-personal and communication skills
•Understanding of supply chain of petroleum
Financial Data
Holder works in Jinja LPG plant.
• A monthly throughput of over 600kt, and an annual throughput of over 7,200kt.
People Data
• The job holder has an LPG yard supervisor, LPG control clerk and LPG dispatcher directly reporting to him/her and
overseas the day to day running and operations for the LPG plant.
• Job holders interact with the OM, DOM, Depot Manager, head office staff (most especially Customer Experience
Service center, LPG, LCSEs, Supply, Distributors, Transport team, product transportation drivers/supervisors,
contracted staff, security personnel and service station personnel.
Statistical Data
• Depot with a storage capacity of approximately 30,000 LPG cylinders per month equivalent to 360,000 cylinders
per year for all categories 3Kgs, 6Kgs, 12.5Kgs, 22.5kg and 38 Kgs
