• outstanding secretarial skills.
• You have a flexible, adaptable, and organised approach.
• You have good skills in Microsoft Word, Excel, PowerPoint, and Internet Explorer.
• You pay attention to details and are accurate in your communication and when performing your duties.
• You are comfortable working under pressure and preferably have experience working in a similar environment.
• You are self-motivated and take responsibility for your own areas of work.
• Excellent French and English language skills are mandatory.

At TotalEnergies, we believe that our employees’ fulfilment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace. Applicants will receive consideration for employment without regard to race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information, or any other protected group status.

We are looking for an Executive Assistant to join our team based in Geneva, who will report directly to the CEO and provide support at executive levels for the Trading & Shipping branch of TotalEnergies.

Start Date: Q1 January

Location: Geneva

About Us: TotalEnergies has developed a strong expertise in oil and biofuels, natural gas, and electricity trading. Our trading entities are based in Geneva, Paris, Houston, and Singapore. The European trading hub of TotalEnergies is located in Geneva, bringing together large teams around its trading activities: TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).

Our Culture: We are committed to meeting the energy needs of a growing population and to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We fully embrace the digital revolution. Our employees thrive in an environment that promotes expertise, entrepreneurship, agility, and a purpose-driven culture, generating boundless opportunities to learn, grow, and achieve collaborative success.

Your Responsibilities: Your missions would typically include the following:

• Organising business travels, including the booking of flights, hotels, car rentals, and arranging all relevant authorisation documents, including visas.
• Preparing and submitting expense claims.
• Managing complex agendas and a large amount of emails.
• Providing secretarial and administrative support.
• Distributing and redirecting DHL, courier, mail, and parcels.
• Assisting in organising meetings, setting up equipment, and ensuring meeting rooms are booked and all equipment is working.
• Updating all personnel data necessary for travel arrangements and maintaining such data in a dedicated IT tool.
• Participating in the coordination of corporate events, when required.
• Completing any ad hoc tasks, as and when directed.

The Executive Assistant to CEO will be expected to maintain the highest level of professionalism and confidentiality. The position demands excellent organizational skills, attention to detail, and the ability to work under pressure to meet tight deadlines. The successful candidate will be a proactive problem solver with strong communication skills and the ability to work collaboratively with colleagues across different departments.