• The global base oil market is extremely volatile in terms of pricing and has proven to be highly affected and sensitive for supply (BULK, container/iso), notably in APME region.
• Asia Pacific Middle East is a key growing market where the Base Oil supply is quickly evolving: diversity, quality, supply scheme
• Job holder must be able to demonstrate an ability to understand the main flows of the business in order to communicate efficiently with various internal and external stakeholders in APME region as well as Geneva and TELUB Paris entities.
• Job holder must be able to work independently in a matrix organisation.   

Supply operation for Asia Pacific Middle East

- Monitor and follow-up on shipment plannings with affiliates & suppliers.

- Ensure timely communication of any changes to lifting plan with suppliers and shipping department to ensure smooth and efficient operations.

- Ensure the full set of documents (BL / invoice / shipping docs) related to each shipment and archive in TSMS SharePoint. 

- Coordinate between affiliates and suppliers to resolve issues relating to quality, demurrage, shortage claims and payment.

- Monitor and follow up on isotanks deliveries with affiliates and suppliers.

Reporting & control

- Update database on a timely basis : Rolling forecasts (affiliates and suppliers) / ICIS pricing files / vetting records / demurrages file

- Ensure the accuracy of prices from suppliers versus the price formula in our records

- To compute price competitiveness file for APME countries

- Reconciliation of lifting volumes in our records versus suppliers' record

- Update demurrage file and follow up on process and payment status.

- Guarantee 100% shipments are vetted according to the Total HSEQ guideline and are compliant with discharge port regulations & characteristics.

Market Monitoring

- Bring support to APME lubricant business on Base Oil and Maritime market trends.

- Communicate recommendation for purchase and logistical operation optimization

- Monitor TSMS Base Oil supply scheme competitiveness vs local Base Oil options or alternative import sourcing.

Accountabilities

• To ensure supply reliability, operation safety, quality compliancy and competitiveness of Base Oil supply to Asia Pacific Middle East affiliates 
• To ensure vetting for any vessel operation, coordinate with affiliates and suppliers vessel compatibility, process and follow-up demurrages and record documentation for shipment / deliveries for audit purposes.
• To update internal databases (forecasts / pricing) and external communication tools (rolling forecast, planning) to affiliates, suppliers a timely basis and ensure their accuracy.
• To be the back-up on the operational aspects for the Asia Pacific Middle East Purchase & Supply Manager.

• University degree (Engineering preferred) in the discipline of Business/Engineering/ Marine time
• 2-3 year experience or knowledge and relevant experience in Marine supply chain or lubricant field.
• Good sense of business, analytical mind set, attention to details
• Good interpersonal skills and adaptability
• Anticipate, proactive and innovative in optimising work flow
• Strong knowledge in PC professional applications notably Microsoft office
• Fluent in English and Mandarin

This is a Temporary Contract position covering Maternity for 7 months