Fast paced trading environment requiring the jobholder to be able to work both autonomously and as part of a team. Position requires strong communication within the team, with other departments and externally. Both industry and contractual deadlines need to be respected to meet all of the company’s obligations.

Reconciliation of discrepancies and resolution of counterpart issues requires the jobholder to be able to seek out information necessary for problem solving. Reporting and monitoring obligations per the Dodd-Frank Act, Sarbanes-Oxley Act and to comply with other rules & regulations require diligence and attention to detail.

PURPOSES

• Accurate and timely processing of confirmations and invoicing/payments of all transactions and according to their legal agreements
• Ensuring all entries within the trading book are correct and verified against ICE/CME/NGX.
• Daily checks on open positions and deal transactions -brokers, exchanges & clearers
• Ability to spot errors in the process of trade verification
• Effective communications with numerous internal and external parties

Your missions as a Back Office Analyst will include the following:

• Monitoring and reconciliation of daily clearing activities
• Verification of monthly exchange/clearinghouse, clearing banks, and broker invoices
• Issuance and reconciliation of spot exchange invoices
• Close collaboration and coordination with other internal support functions with regards to clearing relevant topics and company-wide finance reporting
• Support the implementation of new products including appropriate process documentation according to audit and compliance standards.
• Active monitoring of market changes and regulatory initiatives as well as their impact on the clearing area
• Daily confirmation and settlement activities including Trade Checks between the confirmation or recap and the trading systems, as well as matching of confirmations from counterparties against internal systems.
• Implementation of new markets and products including appropriate process documentation according to audit and compliance standards
• Work closely with internal and IT teams to enable the automation of confirmations as much as possible
• Manage a portfolio of trading counterparts
• Check traders supply accurate deal-sheets/electronic download reports for all trades validated within our in-house trading system, (the BOOK)
• Ensure that accurate trading information is represented within the trading BOOK by confirming deals with counterparts and brokers on a daily basis
• Monitor and verify exchange-traded positions and limits
• Reconcile the Company’s open trade equity to daily statements from our clearing houses
• Monitor and report financial OTC trades to the Dodd-Frank reporting regulators within 24 hours of their execution
• Send invoices to counterparts without exceeding deadlines set within the industry as well as contractually
• Reconcile counterpart/pipeline invoices against the system in liaison with the Operations and Middle Office departments to resolve discrepancies
• Agree with counterparts on settlements, provide timely payment instructions and cash forecast information to the Treasury team, and assist the accounting team with aged debt reporting and resolution and analyzing accruals;
• Monitor and apply payment terms and netting rules within the Simba and Contract Management systems
• Responsible for pulling/analyzing settlement statements within the Simba SMS system
• Check and distribute all incoming/outgoing confirmations produced by the BOOK Confirmation Module or directly from third parties and record these against the BOOK using the Confirmation Module and chase all outstanding confirmations on a daily basis
• Analyze confirmations and settlements of daily executed trades by checking pricing and volume adjustments
• Ongoing onboarding of new Counterparts
• Assist internally and externally with any Back Office related questions
• Participate in team and individual projects delegated by the Back Office Manager or Supervisor
• Support team members and be available to help and mentor junior team members
• Run management reports and ad-hoc analysis
• Support, identify, and assist in implement of process & systems improvement, from system testing and implementations to desk level process
• Identify and communicate operational risk, define risk mitigating measures and priorities

DIMENSIONS

Financial

• The Back-office processes 250,000 confirmations and 35,000 invoices and payments every year
• The counterparties of the Trading Division includes upstream and downstream affiliates and all the main Energy companies in Europe, US, Middle East and Asia

 Non-Financial

• Work in the Back-Office operations in Houston, which as part of the Trading Support teams that includes TEGPNA and TGPL activities. 
• Work across product types including natural gas, ethane, shale gas, liquefied natural gas, liquefied petroleum gas, power and emissions
• Provide Support and testing on system developments, 
• Regular internal & external audits, and regulatory obligations

You are someone who possesses the following experience and credentials:

• Undergraduate degree in Accounting, Finance, Mathematics, Energy or business-related major
• 2-3 years’ experience in the Gas and Power markets with a high data analysis component
• Understanding of the North America power industry
• Knowledge of energy commodity markets is highly desirable
• Ability to work under pressure, attention to detail, innovation and change management 
• Effective communication skills and customer service mentality
• Strong attention to detail and a high degree of accuracy are essential skills in an environment where an error can have both financial and reputational ramifications
• Strong drive to improve processes and systems is necessary alongside good IT skills (Excel/VBA/Python/Power BI/Alteryx). You may be expected to develop new tools to secure and optimize the process and build new reports adapted to the business evolutions.