Country
South Africa
City
MOSSELBAAI
Workplace location
MOSSELBAAI-DEPOT ROAD(ZAF)
Employer company
TOTALGAZ SOUTHERN AFRICA (PTY) LTD
Domain
Operations
Type of contract
Regular position
Experience
Minimum 3 years

Context & Environment

  • Satisfying customer demands during peak seasons
  • Dealing with other department`s demands
  • Cylinder Management (On time Invoicing/credit note processing)
  • Debtors managemeng
  • COD customers management
  • Petty cash
  • Daily sales report
  • Customer base: Customers, Internal Customers

Activities

Administration:


  • Do approval requests 
  • Process requests on Optima (manage stock required for the depot (order and buy) eg Paper, water, other consumables) 
  • Verify and monitor accuracy of customer invoices processed and timelines are met
  • Verify the accuracy of customer credit notes processed and ensure timelines are met
  • Monitor Competitor processing/queries and return rates
  • Delete unused Sales Orders and Post Goods Numbers
  • Monitor and assist in following-up on overdue accounts and queries
  • Responsible for petty cash control account balancing at all times
  • Filing/Archiving.
  • Assist in writing up of delivery notebooks should it be required
  • Assist with completion and verification of MBR report


Reporting:

  • Ensure weekly debtors report is available, monitor progress on overdue accounts
  • Daily Sales report by 2pm daily

  • Management:
  • Motivate, lead and guide all staff under your control
  • Train staff where necessary
  • Carry out relief work in their absence of the Depot Manager and when required.
  • Time management of all reporting staff 
  • Manage team`s performance by means of KPI, regular follow up meetings

Health, Safety, environment and quality :


  • Be part of the daily, weekly and monthly Safety meetings.
  • Report near misses.
  • Manage systems/procedures, incidents reporting to company policies and relevant regulations.
  • Adhere to all health and safety regulations
  • Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff

Candidate Profile


  • Diploma in Accounting
  • A minimum of 2 -3 years working experiencing in Accounting
  • Knowledge of stock control and management gained in a petrochemical / LPG production or industrial environment
  • A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulations
  • Excellent Knowledge of Industrial Relations
  • Excellent Knowledge of SAP
  • Intermediate to advanced level micro-soft office proficiency




Additional Information

  • Depot Finance and Administration.
  • Adhere to all company policies and procedures related to finance function.
  • Monitor reporting staff`s performance

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. 

Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.