As part of the Company Human Ambition, employee development, engagement and fulfilment are integral to TotalEnergies’ performance and a core concern for the Company. It is therefore important for the training team to provide excellent support in all the core areas of the employees’ development. The Onboarding process is key to set a good start for every new hire and to develop a learning culture throughout the organization. 

Working in a fast-paced trading environment requires the jobholder to be able to work autonomously as well as part of a team. The position requires daily interaction with other departments within the organization as well as with external providers.

We are looking for our HR Onboarding Specialist to join, our Training team based in Geneva. Our team provides HR services to two entities: Trading & Shipping as well as TotalEnergies Gas & Power based in our headquarters in Geneva and our trading hubs in Houston, Singapore and Dubai. 

Reporting to our Training Manager, you will play a key role, in managing the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start into their roles. 

As an Onboarding Specialist, you will be the first point of contact for every new hire. Your responsibilities will include welcoming them properly, making them feel comfortable, and addressing their questions.

You will also work on developing new projects related to training.

Your main missions will be to: 

ONBOARDING PROGRAM

• Organise onboarding sessions to provide the most engaging and enjoyable welcome to our newcomers 
• Coordinate onboarding journey with the various stakeholders involved
• Help in creating standards for core onboarding content
• Ensure timely execution and completion of a seamless workflow for each new employee
• Manage the HSE sessions for new T&S and TGP arrivals on the Geneva site
• Organise T&S integration seminars in Geneva
• Manage the logistical organisation of sessions and seminars: invitations, coordination with speakers and guests, venues/rooms booking and lunches 

SPECIFIC INDUCTION PROGRAMS

• Participate in the induction program for new traders
• Participate in the deployment of the Graduates induction program

KPIs and REPORTING:

• Define and monitor KPIs
• Ensure the data are correctly uploaded to our Learning Management System in order to facilitate reporting
• Follow up with new hires to gather and analyse feedbacks to identify potential process improvements
• Provide regular reporting and project updates to team manager and senior management

CONTINUOUS IMPROVEMENT:

• Identifying innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience
• Acting as a subject matter expert and making recommendations on how to improve process efficiency
• Participate in all other initiatives related to the development of training projects

• Master degree holder from a business school, engineering school, or university
• Prior successful experience of 3 to 5 years in HR or in a Training department
• Outstanding organisational skills, rigor and a strong attention to detail 
• Strong ability to work autonomously, to organize multiple training sessions at the same time
• Ability to build a strong network internally and to convey inspirational messages to new joiners
• Ability to manage across the board with a genuine customer service spirit
• Creative mindset and hands-on mentality.  
• A previous experience in training project management will be highly considered as well as experiences in leading and facilitating training sessions.
• Proficient in Microsoft Office/Suite.
• Fluent in French and English.

Working in our teams requires ownership, strong interpersonal skills, and the ability to learn new skills quickly in a fast-paced and exciting work environment.

If this sounds like you, don’t wait any longer and Apply!