- Land
- Republik Simbabwe
- Stadt
- HARARE
- Ort des Arbeitsplatzes
- HARARE-AUCKLAND RD(ZWE)
- Unternehmen des Arbeitgebers
- TotalEnergies Marketing Zimbabwe (Private) Limited
- Domain
- Logistics
- Art des Auftrags
- Unbefristeter Vertrag
- Erfahrung
- Mindestens 3 Jahre
Profil der Bewerberin/des Bewerbers
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- A Degree in Engineering, Business Studies or Accounting
- At least 5 years’ experience in petroleum/chemical handling environment
- Computer literacy a must
Aktivitäten
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- Safety Management
- o Implement One Maestro SMS to ensure the safety of the stocks, equipment and personnel in the terminal
- o Ensure reporting for depot events to HSEQ, be involved in investigation and implement corrective actions
- o Ensure realisation of safe to load for every trip, follow action plan for STL and ensure all identified anomalies are closed.
- o Validate daily safe to load reconciliation for the depot, send report monthly to Logistics Manager
- o Conduct 2 Safe to Load quality spot checks monthly, conduct refresher trainings for STL annually
- o Conduct 2 HSE inspections per month on projects or maintenance works in the depot to ensure Golden Rules compliance
- o Supervise the day to day running of the depot and management of works (projects and maintenance)
- o Update and get all critical tasks procedures approved by the end of first quarter and ensure daily implementation.
- o Plan and lead depot safety meetings monthly, attend TZIM safety meeting giving update from depot
- o Plan and lead depot emergency drills once every month ensuring each identified scenario is tested
- o Plan and conduct annual trainings and induction for depot staff, visitors, and contractors
- o Ensure good housekeeping of the depot, inspect on a monthly basis
- o Validate, monitor and report depot KPI’s monthly
- Stock Management
- o Validate loading instructions for all trucks loading in the depot, authorize product receipts
- o Supervise product loading and receiving for the depot daily, ensure all work is completed
- o Conduct spot checks for fuel tanks dipping and lubes issues once a month (sample 10% of the lubes)
- o Supervise the accurate capturing of transactions in PETROSTOCK and SAP (Chiredzi and Bulawayo).
- o Monitor fuel and lubes stock levels in the depot daily, respecting minimum stocks and triggering restocking process
- o Validate and correct operational and intransit losses (primary and secondary) within the 2020 AFR objectives daily
- o Approve daily stock reconciliations for depot and consignment stocks, ensure corrections are done immediately
- o Approve weekly lubes reconciliations for lubes warehouse, ensure corrections are done immediately
- o Supervise the daily invoice/delivery reconciliation process, and ensure corrections are done in time
- o Validation of claimables for the depot, send for debiting monthly
- o Validate GL file and all supporting files for the depot, implement ways to improve monthly each index
- o Validate and submit month-end closure documents for depot, warehouses and consignment stock sites monthly
- o Monitor quarantine KPIs for the warehouse monthly, implement reduction plan
- o Monitor and correct key Accounting KPI’s relating to depot and consignment stocks monthly
- o Attend and actively participate in monthly Logistics Oil Loss meeting, implement action items as assigned
- Maintenance and Project Management
- o Validate the annual preventive maintenance plan and budget, follow up and report progress monthly
- o Follow up preventive and corrective maintenance daily in CMMS.
- o Review and validate inspection checklists for the depot, ensure all anomalies are followed up and reported in CMMS.
- o Validates preventive maintenance for depot, follow up and report monthly.
- o Validates corrective maintenance for depot, follow up and report monthly.
- Validate Asset Integrity Register monthly and submit report to the Logistics Manager
- o Prepare maintenance and Technical integrity KPIs and report monthly
- o Participate in Technical Integrity Monitoring committee meeting quarterly
- Processing FECs for depot works and other purchases in EDMS.
- Processing the Purchase Request in Optima for depot works and other purchases.
- o Sourcing of quotations depot works and other purchases.
- o Propose projects for the coming year, provide budget figures
- o Commit, implement, liquidate and register assets for approved projects
- Audits Management
- o Follow up and update action plans for Maestro LOG, implement closure of open items, report monthly
- o Follow up and update action plans for One Maestro, implement closure of open items, report monthly
- o Follow up and update action plans for One Maestro and Maestro LOG internal audit, implement closure of open items, report monthly
- o Follow up and update action plans Depot Invariants, implement closure of open items, report monthly
- Follow up and update action plans other audits, implement closure of open items, report monthly
- Other Duties
- o Ensure that the depot is licensed before the new year starts in accordance to the law, annually
- o Implement all the provisions of the law, and Group rules with regards to depot operations
- o Approve daily overtime for Depot Operators, implement plan to reduce, and report monthly
- o Compile a leave plan for the team annually, ensure implementation and report monthly
- o Conduct annual appraisal for direct reports, twice a year
- Management of fuel card for depot equipments
- Safety Management
Kontext & Umgebung
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- Working for a Seveso site with a lubricants warehouse at Bulawayo depot.
- Challenges: lack of forex for maintenance& investments, unpredictable supply and stock, land locked country.
Opportunities: Qualified and experienced team, good safety records, good stock management records.
Zusätzliche Informationen
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- o TRIR – 0 for the depot
- o Report at least 6 anomalies per year
- o 2 HSE inspection checklists per month
- o 1 Safe to Load per trip, 1 STL action plan monthly, 2 Safe to Load spot checks per month, 1 Safe to Load reconciliation on D+1
- o Update of all critical task procedures yearly
- o 12 Depot Safety meetings and 12 Safety Steering Committee meetings per year
- o 12 Emergency Drills per year
- o 12 Depot KPI reports per year
- o 100% execution of depot training plan for the year
- o 12 housekeeping inspections per year
- o 12 spot check each for Lubes and Fuels count
- o 100% job observations for all critical tasks for the depot
- o 1 DSR per day before noon on D+1
- o Oil loss target – 0.3% daily, 0.15% monthly, 0.1% annual (Operational Losses) and 0.2% (Intransit Losses)
- o 12 oil loss meetings per year
- o 1 daily fuels recon, 2 lubes recon per month, month – end close by the second day of the following month
- o 1 KPI report per month (quarantine and Accounting KPI’s), 1 GL report per month
- o 1 receipts analysis report and claimables loss report per month
- o 1 preventive maintenance budget, 1 preventive maintenance plan per year
- o 1 report each on Preventive, Corrective Maintenance, Maintenance KPI’s and Integrity Management KPI’s, 1 Asset Integrity Register
- o 4 Technical Integrity Monitoring committee meetings per year
- o 100% validation of inspection checklists, and closure of anomalies
- o 100% commitment by Q1, 100% Liquidation by Q3 for depot approved projects, 100% asset creation by Q4
- o 1 action plan per audit monthly, 1 overtime report monthly, 1 leave plan per year
- o 100% licensing and compliance to laws and group rules
- o 2 EIA’s per direct report per year
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